Priority Area Four: Equity and Inclusion

Objective: Revise processes, procedures, and documentation related to the Intervention and Referral Services committees and other educational support services, as needed. Leads:
●	Ms. Davis, Assistant Superintendent of Educational Support Services ●      Ms. Cerilli-Levine, Director of Special Services
Revised 10/17/19

Steps
	Action
	Person Responsible
	Resources Required
	Timeline
	Evaluation Metric
	
Phase I: Assessment/Planning
	
1
	Identify consistent assessment system using universal screening tools for ELA and Math.
	Director of Special Education, Assistant Director of Special Education, Director of Innovation ELA & ESL, Supervisor of Mathematics & Committee Members
	Compilation of all district universal screening tools currently used for ELA and Math
	Nov. 2020
	Publication of universal screening tools for ELA and Math
	
2
	Survey I&RS committee members on training/professional development needs.
	Director of Special Education, Assistant Director of Special Education, Title I Coordinator
	Survey instrument
	Oct. 2019
	Survey data

Phase II - Implementation
	
3
	Train key committee members on Intervention and Referral Services (I&RS).
	Director of Special Education, Assistant Director of Special Education, Director of Guidance, Career Services and Vocational Education, Building Administration, I&RS Committee
	-Internal and external trainers for professional development/schedul ing
-Committee Members
	Oct. 2019 Dec. 2019
	Survey training, Meeting agendas, sign-in sheets

1

4
	Create and distribute a Standard Operational Manual for Intervention and Referral Services (I&RS).
	Director of Special Education, Assistant Director of Special Education, Building Administration
	-Manual, revised documents to be used during the Intervention & Referral Services Process
-Google Documents
	October 2019 November 2019
March 2020 July/August 2020 September 2020
	Publication of Standard Operational Manual for Intervention and Referral Services (I&RS)
	
5
	Provide training on the functions and procedures of Intervention & Referral Services to all instructional staff.
	Director of Special Education, Director of Guidance, Assistant Director of Special Education, Intervention & Referral Services Committee members
	Staff meeting time
	Oct. 2019 Oct. 2020 Oct. 2021 Oct. 2022 Oct. 2023 Oct. 2024
	Meeting Agendas, sign-in sheets
	
6
	Implement grade specific screening protocols.
	Director of Special Education, Assistant Director of Special Education Intervention & Referral Services Committee members
	Current grade level screening tools
	Oct. 2019 -May 2020 (Years 1-5)
	Manual of grade level specific screening protocols
	
7
	Implement effective use of Multi-Tiered System of Support (MTSS) at each building.
	Director of Special Education, Assistant Director of Special Education, Director of School Innovation, ELA and ESL, subject supervisors, building principals, Intervention & Referral Services Committee members
	district/building interventions/tier IIl interventions resources as needed
	Nov. 2019 Jan. 2020 Mar. 2020 May 2020
	Properly completed protocols.

8
	
Effective use of documentation for I&RS.
	
Director of Special Education, Assistant Director of Special Education Intervention & Referral Services Committee members
	
Documentation on the use of data in decision making for the Intervention & Referral Services process
	
Nov. 2019 Jan. 2020 Mar. 2020 May 2020
	
Data of successful outcomes of I&RS process.

2

Priority Area Four: Equity and Inclusion

Objective: Deploy a revised special education plan that strengthens the district’s special education services. Leads:
●	Ms. Davis, Assistant Superintendent of Educational Support Services ●      Ms. Cerilli-Levine, Director of Special Services
Revised 10/17/19

Steps
	Action
	Person Responsible
	Resources Required
	Timeline
	Evaluation Metric
	
1
	Create online platform for shared documents.
	Director of Special Education and Nursing Services, Assistant Director of Special Education, Principals, Assistant Principals, Coordinator of Child Study Team (CST), CST Members
	Access to shared document, ongoing updates and monitoring of programs and student placement
	Sept. 2019 - Dec. 2019
(Years 2-5)
	Publication of the shared document to select staff.
	
2
	Monthly update to the special services website.
	Director of Special Education, Assistant Director of Special Education
	Chain of Command document FAQ in English, Spanish and Arabic
	Nov. 2019 - Jun. 2020
(Years 2-5)
	Monthly update posted.
	
3
	Provide ongoing (3-4 times per year) parent information forums with SEPAG and SPOT.
	Director of Special Education, Assistant Director of Special Education , Coordinator of Child Study Team (CST)
	Parents and community members
	November 2019 -June 2020
(Years 2-5)
	Meeting flyers and/or agendas
	
4
	Establish a clear and efficient process to gather and respond to parent feedback and concerns.
	Director of Special Education, Assistant Director of Special Education
	FAQ, Special Education Chain of Command Chart.
	September 2019 February 2020 April 2020
June 2020 (Years 2-5)
	Quarterly parent survey, Updated FAQ
	
5
	
Improve case manager-communication with families.
	Director of Special Education, Assistant Director of Special Education , Coordinator of Child Study Team (CST)
	Parents and community members
	February 2020 (Years 2-5)
	
Case manager communication log, quarterly parent survey
	
6
	Survey teachers and staff on their needs for professional
	Assistant Superintendent of Educational Services,
	Survey, teacher evaluations
	October 2019 June 2020
	Completed survey

3

	development.
	Director of Special Education, Assistant Director of Special Education
		(Years 2-5)
		
7
	Identify and provide (1-2) professional learning opportunities for teachers and staff who need training/ support in writing legally compliant IEPs
	Assistant Superintendent of Educational Services, Director of Special Education, Assistant Director of Special Education
	List of teachers, CST members, and staff Funding for PD Substitute as needed
	October 2019 April 2020
	Completed professional development, legally compliant IEPs based on district’s attorney review of samples.
	
8
	Provide (1-2) trainings on the special education process to all staff.
	Assistant Superintendent of Educational Services, Director of Special Education, Assistant Director of Special Education
	List of teachers, CST members, and staff Funding for PD Substitute as needed
	December 2019 September 2020 (Years 2-5)
	Professional staff training, Support staff training (Year 2-3)
	
9
	Training and assessment of special education compliance.
	Assistant Superintendent of Educational Services, Director of Special Education, Assistant Director of Special Education
	Professional Development Plan Teacher Schedules Professional Learning/Training Opportunities Funding
	October 2019-June 2020
(Years 2-5)
	Evaluation of staff regarding special education compliance.
	
10
	Regularly scheduled meetings to include special education teachers, child study team members and nurses.
	Director of Special Education and Nursing Services, Assistant Director of Special Education, Coordinator of Child Study Team
	Review of IEP
Student Progress Report Projections
	Oct. 2019 - Jun. 2020
(Years 2-5)
	Meeting Agendas, Faculty Sign-in Forms
	
11
	Provide professional learning student information
	Director of Special Education and Nursing Services, Assistant Director of Special Education, Coordinator of Child Study Team
	List of teachers, CST members, and staff Funding for PD Substitute as needed
	Oct. 2019 - Jun. 2020
(Years 2-5)
	Meeting Agendas, Faculty Sign-in Forms
	
12
	Develop ongoing professional development plan for teachers, Child Study Team and other support staff.
	Director of Special Education and Nursing Services, Assistant Director of Special Education, Coordinator of Child Study Team
	Input from Teachers Child Study Team Members and support Staff
Funding for PD Substitute as needed
	October 2019-June 2020
	Meetings with staff, completed professional development, feedback, sign-in sheets
	
13
	Descriptive list of programs.
	Director of Special Education and Nursing Services, Assistant
	Shared document on all in-district programs Special Education
	October 2019 (Years 2-5)
	Published list

4

		Director of Special Education, Building Principals, Coordinator of Child Study Team, Child Study Team, Teachers
	projections with listed programs
			
14
	Implement a review process to monitor the development and implementation of IEPs.
	Director of Special Education and Nursing Services, Assistant Director of Special Education, Coordinator of Child Study Team
	District created checklist to use during biannual self-review
	October 2019-June 2020
(Years 2-5)
	Results of the review.
	
15
	Establish a mechanism involving stakeholders to evaluate the strategic plan.
	Director of Special Education and Nursing Services, Assistant Director of Special Education, Coordinator of Child Study Team
	Teachers, staff, administrators, parents and community members Volunteer
	October 2019-June 2020
(Years 2-5)
	Stakeholders survey

5

Priority Area Four: Equity and Inclusion

Objective: Provide translated materials, especially at points of entry (e.g. registration documents and website resources), in languages other than English.

Leads:

●	Ms. Corallo, Director of Community Relations/Chief of Staff

Steps
	Action
	Person Responsible
	Resources Required
	Timeline
	Evaluation Metric
	
1
	Move Google Language Translator (for multiple language choices) on district website to more prominent position on homepage (TOP of page)
	Director of Community Relations
Web Content Manager
	Staff time
	September 3, 2019
	Completion of Task – DONE
	
2
	Promote Google Translator on Website
	Director of Community Relations
Web Content Manager
	Staff time
	Fall 2019
	Post on Facebook and notify PTO’s
	
3
	Review current registration materials translated into Spanish
	Central Reg. Registrar Director of Special Education
Early Childhood Supervisor
	Translator/Budget
	Spring 2020
	Completion of Task
	
4
	Select new Student Information System that translates into multiple languages
	Director of Technology SIS Committee
	Committee Review of systems
Funding
	March 2021
	Completion of Task
	
5
	Issue survey to explore additional language options for translations
	Director of Community Relations
Director ELA/ESL
	Translator/Budget
	Fall 2021
	Survey results will determine additional language
	
6
	Hire New Professional Translator for additional language option
	Director of Community Relations
	Budget & Board Approval
	Spring 2022
	Translator Hired

6